NewHearnsArt

​Covid Risk and Guidance Document

16th October 2020

   Version                    V1.0                   
Author                     Clive Williams  
Reviewed by            Helen Watson 
Contents
            Introduction                           P1
            Risk Management                  P1
            Changed conditions              P2
           
 
Introduction
NewHearnsArt is a collection of adult artists who meet weekly at the Rotherfield Peppard Cricket Pavilion and follow a published programme of fee paid art sessions per term.
 
This document relates to the running of programmed art sessions and associated meetings provided by NewHearsArt (NHA.) and to those attending them.
 
Its purpose is:
  1. to identify the risks of contact with Covid 19 virus (CV)
  2. provide guidance for the elimination and reduction of risk and also to ensure all legal and reasonable CV precautions are put in place.

It is based on the appropriate sections of The UK Gov Coronavirus  (Covid-19) Guidance and Support document, Section Further Education, for Learning Providers in the Community.
 
 
Risk Management
Risks identified as
  1. Risk of inadequate information
  2. Risk from contact
  3. Risk from air borne infection
  4. Risk from external sources
  5. Risk from changed conditions

1  Information           
This document will be published on the NewHearnsArt web site and will be provided to all attendees.


2  Contact
  • On entry to the pavilion hands will be sanitized.
  • Surfaces which are likely to be touched will be sanitized e.g. tables, chairs, door handles, light switches etc.
  • The kitchen and its facilites are out of bounds.
  • Access to parts of the pavilion building other than the hall and one WC will be restricted.
  • One WC may be used but surfaces touched must be sanitized by the user.
  • Touching the property of others is to be discouraged.
  • No catering property or facilites other than ones own may be used.
  • At the end of sessions, surfaces used will be sanitized before leaving.
  • NHA generated rubbish will be collected and removed from site.

3  Airborne
  • Masks must be worn at all times other than when drinking etc.
  • Meetings will be mainly sedentary in nature with low expiration.
  • Meetings at the pavilion will normally not exceed 10 people and tables will be arranged to enable safe personal distance.
  • Meetings will be kept as short as reasonable and will not exceed 3 hours during which safe personal distances will be maintained.
  • Everyone should maintain a 2 metre distance from each other wherever possible, or 1 metre with additional mitigations.
  • Everyone should avoid close, direct face to face contact and minimise time spent within 1 metre of anyone.
  • Ventilation of the pavilion will be increased as much as possible either with open doors or windows and or an extraction fan.

4  External Sources
  • No one should attend a meeting if they are feeling unwell.
  • It is a requirement that anyone knowing they have been in contact with a case of CV in the previous 7 days should inform NHA and not attend any meeting for 2 weeks.
  • A record of attendees at the pavilion will be made each week on entry either by registering with the Track and Trace NHS App using the QR code provided at the pavilion, or by competing the contact register also at the pavilion.
  • Visitors arriving at the pavilion will be asked to comply with all of these guidelines.
 
5  Changed Conditions
This document will be reviewed and brought into line in the event that Government guidance changes.